The quality of a supplier quotation often depends on the quality of the information you provide.
What to Send the Supplier
If you send only a product photo and ask, “How much?”, the supplier may not have enough information to give you an accurate answer. Different materials, sizes, quantities, packaging, and customization requirements can all change the final price.
Start with the product: provide the product name or description, photos, reference links, samples, drawings, or technical files if available. If you only have a photo, explain what you like and what you want to change.
Explain important specifications such as size, material, color, weight, function, design details, technical requirements, and packaging. If you do not know something yet, say so rather than guessing.
For more on starting from an image, see:
Quantity, Customization and Packaging
Tell the supplier your expected quantity. For example: “We are looking for an initial order of approximately 200 units, with potential repeat orders.” Quantity can affect both MOQ and unit price.
If customization is required, mention it early. Logo, custom colors, materials, dimensions, private labeling, packaging, printing, and engraving can all affect price, MOQ, tooling, and lead time.
Packaging deserves attention too. Tell the supplier whether you need retail boxes, bags, labels, barcodes, protective packaging, or specific packing quantities.
Destination, Price and Deadlines
Give the destination country and, when known, the city or postal code. This becomes especially important when you want a delivered price rather than a factory price.
A target price can be useful if it is realistic. A supplier may explain how materials, packaging, quantity, or design would need to change to reach it.
If you have a deadline, tell the supplier when you need samples, when you expect to order, and when the goods need to arrive.
Where You Are in the Process
Finally, explain where you are in the process: researching, comparing suppliers, looking for samples, preparing a first order, or seeking a long-term supplier.
Ready to Send Us Your Requirements?
You do not need a perfect specification sheet to start sourcing. Give the supplier what you know and leave unknown points open for discussion. Better information makes it easier to compare quotations and avoid misunderstandings.
SOURDEN can help take whatever you already have — photos, links, an approximate quantity, a destination — and turn it into a clear comparison of supplier options.